SUSTAINABLE EVENT STRATEGY | PRODUCTION GUIDELINES
EQ is committed to reducing its environmental impact and leaving a positive social and environmental legacy for the host city and event venues. The event planning team has a sustainable event strategy in accordance with best practices in event sustainability using internationally recognized systems such as ISO 20121 and the APEX/ASTM green meeting standards. Attendees will have the opportunity to reduce their own environmental impact and to learn from seeing these sustainability strategies in action.
As part of this commitment, all vendors are required to align their operations and practices with EQ’s sustainability strategy. We invite you to participate in our efforts by adopting the Production guidelines listed below.
Products and materials that save energy and resources are the building blocks of a sustainable production effort. Below are guiding principles:
- Durable building materials require less maintenance and replacement, thereby supporting long-term environmental sustainability.
- Less-toxic materials improve indoor air quality and reduce hazards in mining, manufacturing, and installation.
- Recycled-content and recyclable materials reduce the mining and harvesting of virgin materials and lessen the amount of debris going to landfills.
- “Low-embodied” energy materials minimize the use of energy in their production (mining, harvesting, or manufacturing), transport, and operation.
- Regionally extracted, processed, and manufactured materials support local economies and minimize transportation costs and impact.
- Fast-growing wood products are rapidly renewable materials that help preserve old-growth forests.
- Certified wood building materials with Forest Stewardship Council (FSC) certification support sustainable forestry operations.
Stage, Lighting, & Artistic / Visual Designs
- Utilize low-energy lighting technology where possible (LED lights, CFLs, T-8 fluorescents, etc.). Incorporate these technologies into all possible areas, including dressing areas, rehearsal rooms, production offices, holding rooms and wardrobe rooms.
Appliances, Electronics and Electric Services
- Select appliances with environmental labels and Energy Star approved ratings.
- Use dimmers to rest lights between setups rather than switching lights on/off.
- Select power-saving mode when not in use.
- Turn off computers, monitors, printers, and photocopiers when not in use.
- Responsibly maintain electronics and recycle unusable devices.
Construction of Stage, Sets, or Temporary Structures
- If available, choose rental materials that may be reused after the event.
- Choose recycled or second hand products, equipment and appliances.
- Design for disassembly. All infrastructure elements should be designed and constructed to facilitate easy deconstruction. This might include:
- Designing to standard dimensions, like 4′ x 8′, so that sheet goods can be salvaged full-size
- Using screws and bolts for fabrication instead of adhesives; and,
- Engaging a deconstruction contractor at the outset.
- If new construction is a must and virgin materials are used, select:
- Wood, with the following traits:
- 100% recyclable content.
- FSC certified/green seal. Do not use tropical hardwoods.
- Bamboo or other fast-growing wood products.
- Green material such as cork flooring, sisal area rugs, salvaged wood.
- Wood, with the following traits:
- Adhesives / Paints / Sealants / Lacquers, with the following traits:
- Zero VOC paint.
- Non-toxic paint, cleaners, and ozone-safe cooling systems (HFC refrigerants). Air conditioning used in backstage areas should be provided with non-ozone-depleting air conditioners.
- Avoid fiberglass or Styrofoam.
- Avoid PVC (polyvinyl chloride or “vinyl”) materials containing phthalate plasticizers, materials containing brominated flame retardants, and arsenic or chromium containing preservative-treated wood.
- Commit to recycle, repurpose or reuse construction waste.
- Dispose of items on-site using the 3-Bin Eco Stations. Eco Station’s will be located throughout the event space and labeled as follows:
- COMPOST Food | Liquid | Wet Paper | Compostable Flatware
- RECYCLING Plastic | Aluminum | Paper | Glass | Cardboard
- LANDFILL Plastic Utensils | Chip Bags | Plastic Wrappers | Styrofoam | Straws
- Choose rental furniture that may be reused after the event.